Possible scratch
Left side, rear door. Confirm on the original photo.
ConfirmDismiss
NewPublish to mobile.de and AutoScout24Every vehicle. Every detail.
Every vehicle. Every detail.
Under control.
VINVARO brings stock, customers and operations together in one workspace. From registration and intake to test drive, contract, listing and delivery.
Works with
RDW
mobile.de
AutoScout24WhatsAppGmailOutlook
Google Agenda
KVK
RDWmobile.deAutoScout24WhatsAppGmailOutlookGoogle AgendaKVKapp.vinvaro.com
Your business, at a glance.
Vehicles, team and the next action.
Customise layoutAdd vehicle
Vehicles in stock
48
Open stock periodsActive workflows
9
Intake, delivery and inspectionsOpen findings
3
Human confirmation neededOpen tasks
12
Follow-ups for your teamInvoicedYear to date38 invoices · €498,979 incl. VAT
€412,380
+12.4%Outstanding6 invoices · €4,120 overdue
€23,415
Not due1–30 d31–60 d
MarginYear to date14.9% margin · 31 sold
€61,240
+8.1%Stock value48 cars · asking €1.39m
€1,184,500
0–30 d31–60 d61–90 d90+ d
Vehicles in progress
View inventoryVehicleStageKmAsking priceIn stockMOTStatus
BMW 320e TouringNLS-208-KL2022 · Plug-in hybrid · 41,200 kmInspection41,200€34,9506 d14-08-2027Not for sale
Kia EV6 GT-LineNLT-114-NB2023 · Electric · 18,950 kmPreparation18,950€42,75012 d02-03-2027Available
Volvo XC40 RechargeNLP-771-RD2023 · Electric · 18,400 kmSale-ready18,400€38,95021 d19-11-2027Reserved
Volkswagen Golf 1.5 eTSINLR-512-FX2022 · Petrol · 34,512 kmIntake34,512€24,9502 d07-06-2027Not for saleFrom Abarth to Volvo: every make in one dossier
From scattered tools to one workspace
You don't need another spreadsheet.
You need overview.
Without VINVARO
- Stock in Excel
- Customer questions across five WhatsApp phones
- Intake on paper, photos in a camera roll
- Updating listings site by site
- Printing and scanning contracts
- Nobody knows who has the next step
VINVARO
- One dossier per vehicle, with RDW data
- One shared inbox with AI labels
- Fixed workflows with photos and findings
- Publish straight from the dossier
- Sign digitally via a link
- Tasks and stages that guard
From intake to delivery
One vehicle. Five stages. Nothing falls through.
Every car moves through your stages with fixed workflows. A stage only moves on once the required steps are done; deviations become findings and tasks.
- 1
Intake
- 2
Inspection
- 3
Preparation
- 4
Sales
- 5
Delivery
app.vinvaro.com
Pipeline
From purchase to delivery
Intake
2€59,900avg 3 d
Intake required
VW Golf
€24,950
1.5 eTSI Life · 2022 · 34,512 km
NLR-512-FXNot for saleSecond key, service book
2 d#V-04121/4BMW 320e Touring
€34,950
M Sport · 2022 · 41,200 km
NLS-208-KLNot for sale6 d#V-03812/4
Preparation
2€77,700avg 6 d
Intake, Valeting required
Kia EV6
€42,750
GT-Line · 2023 · 18,950 km
NLT-114-NBAvailable12 d#V-0333/4
Mercedes A 250 e
€34,950
AMG Line · 2021 · 52,300 km
NLL-390-PZAvailable34 d#V-02712/4
Sale-ready
2€186,400avg 9 d
Photography required
Volvo XC40 Recharge
€38,950
Plus · 2023 · 18,400 km
NLP-771-RDReserved21 d#V-03124/4
Toyota Yaris Cross
€27,450
Hybrid Dynamic · 2022 · 29,800 km
NLK-662-JDAvailable64 d#V-0194/4
Delivery
1€31,750avg 2 d
Sold required
Peugeot 308 SW
€31,750
Hybrid GT · 2023 · 12,100 km
NLN-009-GHSold28 d#V-02413/4
Inventory & dossier
Registration in. Dossier complete.
Make, model, MOT and odometer verdict from the RDW. Photos, documents, costs and history in one dossier, from purchase to delivery.
- Registration in, data outMake, model, variant, fuel and MOT due date straight from RDW Open Data. Including the NAP odometer verdict.
- Documents and photos in one placeDrop a PDF or photos into the dossier. Inspection and damage photos stay internal, separate from your listing photos.
- Stock periods and costsPurchase, preparation, costs and payments per stock period. See what each car holds and what's still to do.
app.vinvaro.com
Vehicle dossier
Golf 1.5 eTSI Life
OverviewPhotosWorkflowsSalesHistory
- Intake completedMon 09:12
- Finding closedMon 14:30
- Published on mobile.deTue 10:05
Retrieved from the RDW
- Make
- Volkswagen
- Model
- Golf 1.5 eTSI Life
- Fuel
- Petrol / hybrid
- First registration
- 14-03-2022
MOT
214 days left
Odometer (NAP)
Logical
Stock periodV-2026-041
Asking price€ 24.950
Intake & delivery
Deviation found. Finding created.
Checklists your team completes on their phone. Expected and found don't match? A finding is created automatically, and a task when needed.
- Versioned templatesSteps with yes/no, present/missing, photos, documents, video and signature. Existing runs always keep their original version.
- A deviation becomes a findingExpected and found don't match? Completing the run creates a finding, and a task when needed, with comment and photo.
- Stages that guardLink required workflows to a pipeline stage. A car only moves to sales once intake and preparation are complete.
Intake · Volkswagen Golf
Step 4 of 6- Odometer recorded34,512 km
- Registration documentPresent
- Photos all round8/8
KeysExpected2Found1
Deviation: completing the run creates a finding for this.
Signature
Sign below
- Intake
- 2InspectionRequired
- 3Preparation
- 4Sales
Shared inbox
Every customer question in one inbox. With the car attached.
WhatsApp Business, Gmail and Outlook together. AI labels every message, adds a lead score and suggests a reply in your tone.
- Every channel togetherWhatsApp Business, Gmail, Outlook / Microsoft 365 and IMAP/SMTP. Separate tabs per channel, or all together.
- Labels and lead score with AIEvery message gets a label and a score. Test drive requests and serious buyers stand out.
- Quick repliesTemplates for common questions and AI drafts in your tone. On your phone too.
app.vinvaro.com
AllWhatsAppEmail
- MJMark Jansen09:41Is the XC40 still available? Test drive Saturday?Test drive86
- LBLisa de Boer09:12What would you offer for my Polo as a trade-in?Trade-in72
- SLSmit Garage Ltd08:55Quote for three vansBusiness64
- AYAhmed YilmazYesterdayCan I finance the EV6?Financing58
Linked to
XC40 Recharge
Hi! Is the Volvo XC40 still available?
Could I take a test drive on Saturday?
AI suggestion
Hi Mark, the XC40 Recharge is still available. A test drive on Saturday at 10:00 or 11:30 works. Which time suits you?
Send
Publishing
Enter once. Online everywhere.
Publish to mobile.de and AutoScout24 and show your stock on your own website. New price or sold? Everything is updated.
- mobile.deConnect your dealer account via the Seller API and publish listings from the dossier.
- AutoScout24 and AutoTrackPublish to AutoScout24, and to AutoTrack at the same time if you like.
- Price and status stay in syncA new asking price or a sold car is pushed to the connected channels.
XC40 Recharge2023 · 18,400 km · AutomaticNew asking price€39,950€38,950
mobile.deOnline · €38,950AutoScout24Online · €38,950Your websiteRequest a test drive
Updated on every channel
VINVARO Intelligence
Evidence, not assumptions.
AI that helps you check, not AI that decides. VINVARO reads documents, flags deviations and scores leads. Every suggestion shows where it came from; your team confirms.
- Possible scratch? Review the original photo.
- Purchase invoice read, data suggested.
- AI suggestions stay separate from what's been confirmed.
Analysing inspection photos
AI suggestionMedium
Possible scratch
Left side, rear door. Review the original photo.
ConfirmReject
Purchase-invoice.pdf
- Registration
- R-512-FX
- Purchase price
- €18,250
- VAT/margin
- Margin
Data suggested · check and save
Staff app for iOS and Android
Capture where the work happens.
Even without signal.
Your team takes photos, completes workflows and answers customers from their phone. Without a connection, everything is saved and sent later.
- Offline photos and workflow answers
- Camera straight into the right step
- Push notifications for tasks and messages
- Permissions per role, just like on the web
9:41
Overview
Vehicles, team and the next action.
Vehicles in stock
48
Active workflows
9
Open findings
3
Open tasks
12
InvoicedYear to date
€412,380+12,4%
Next actions12 open
Confirm the second keyNLS-208-KLHigh
Exterior photographyNLT-114-NBNormalOne platform, one plan
Everything an automotive business runs on.
Every module is part of one plan at €199 per month. They work together on the same vehicle dossier, with the same roles, the same history and the same audit log.
Integrations
Connected to what you already use.
RDW, marketplaces, your mailbox, WhatsApp and your calendar. Live integrations work today; planned ones are clearly marked as planned.
Marketplaces
- mobile.de
- AutoScout24
AutoTrack
Marktplaats Admarkt
Gaspedaal
ViaBOVAG
AutoWereld
Messaging
- WhatsApp Business
- Gmail
- Outlook / Microsoft 365
- Email (IMAP/SMTP)
Vehicle data
- RDW Open Data
Autotelex
VWE
carVertical
CARFAX
Calendar
- Google Calendar
Outlook calendar
Contact checks
- KVK (Dutch Chamber of Commerce)
VIES
Creditsafe
Accounting & financing
Autoboeker
Autus Finance
Exact Online
Moneybird
Payments & signing
Mollie
Signhost
Website
- Website feed
Secure & traceable
Your data stays yours.
Strictly scoped per organisation, with roles, permissions and an audit log that shows who did what and when.
Strictly per organisation
Your data stays within your own business. Every query is scoped to your organisation.
Roles and permissions
Per role you decide which pages and data are visible, in the app too.
Audit log
Every change with who and when. Financial fields only show that something changed.
Sensitive data protected
API keys and connections are stored encrypted; purchase prices and notes are never shared.
Frequently asked questions
Good to know.
Built for independent automotive businesses. Question not listed?
Feel free to get in touch
info@vinvaro.comOffice hoursMon–Fri 09:00–17:00
VINVARO is the operating system for automotive businesses: one workspace for vehicles, customers and operations. Inventory and vehicle dossier, intake and delivery workflows, a shared inbox, CRM, calendar, contracts, invoices and publishing to marketplaces and your own website.
Independent automotive businesses: independent dealers, specialists and businesses with multiple sites. Owners, sales, the workshop floor and administration work in the same environment.
Yes. For Dutch registrations, VINVARO pulls make, model, MOT, inspections with defects and the odometer verdict from RDW Open Data.
Today, mobile.de and AutoScout24 (with AutoTrack), plus your own website via the VINVARO feed. Marktplaats, Gaspedaal, ViaBOVAG and AutoWereld are on the roadmap.
WhatsApp Business, Gmail, Outlook / Microsoft 365 and email through your own mail server (IMAP/SMTP).
Yes. The VINVARO app for iOS and Android works offline too: photos and workflow answers are sent once there's signal again.
Import your stock and contacts from Excel or CSV; connect channels and calendars yourself in a few minutes. We plan the switch together in the demo.
The Dealer plan costs €199 per month plus €4 per vehicle in stock, excluding VAT. All modules, users and partners are included. You start with a 30-day trial.
Book a demo
See VINVARO work with your stock.
In 30 minutes we show you how intake, inbox, sales and publishing come together, tailored to your automotive business.
30-minute demo · Help with switching · 30-day free trial